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Should We Change Our Accounting System?

accounting systems
Regarding the decision to change or not change accounting program, consider the following as part of your guidance system:
[1] how easily can the system (with the right people and processes) give you the insights that you require in order to make decisions WHEN you need those insights?
[2] how easy is it to find qualified accounting professionals at an affordable cost to use the system to the level that you require in order to get those insights? Remember that you might have people now who can do it, but how many more are out there and accessible? People change jobs for one reason or another.
[3] how much time does system troubleshooting take away from value-added time / how much do system issues slow down your ability to get those insights?
[4] how easy is it for independent auditors to access the data as well as any transaction backup (that’s jargon for “documentation”) and workpapers? This can impact audit price and on-time delivery of the audited F/S to the board, as well as whether you have to go on extension for the 990 each year.
[5] to what extent is downtime an issue? what are the risks of losing data or not being able to access it when you need it?
[6] does the system include other capabilities or integrate with non-accounting systems such as donor management?
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