By Bob Swetz

Controller Consultant | Tier One Services, LLC

Many of us seem to think that a total disaster is something that happens to others, but not us.

Unfortunately, disasters can happen to any organization at any time, and we need to be prepared.

Disasters can also come in more forms than you might think. Many might think of a fire, flood or some sort of natural disaster, but they can be more subtle and unassuming. I have witnessed several “data loss” disasters over the last six months that could have been prevented with the proper planning.

Here are a few things to consider:

1. Do you back up your data on a regular daily basis?

2. Have you considered the types of data that need to be backed up?

3. Do you store your backups off-site?

4. Do you test your backup restore process?

5. Do you have an agreement with a third-party to restore your data in the case of an emergency?

This is not a comprehensive list by any means.

I do want to point out, however, that 4 and 5 are often overlooked. I have seen organizations that thought they were backing up every night, only to find that it wasn’t working. When disaster struck, they were 6 months behind on backups. I have seen organizations whose entire network was taken down by a virus. One of them was out of business for over a week.

Consider regular tests and off-site recovery as part of your plan so you can substantially reduce your downtime if your facilities or equipment are unusable.

Having the proper backup procedures in place and taking the next step to a full-fledged disaster recovery plan could save your organization someday.

If you have questions or want to dig deeper, feel free to schedule a 15-minute troubleshooting session with me at http://bit.ly/Scheduling_Troubleshooting or connect with me on Facebook at https://www.facebook.com/bobswetzonline.

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