Attaching Receipts and Documents to the Transactions in the Accounting System

Consider:

  • the extent to which those records are organized and accessible outside of the accounting system
  • how much is at stake if a deduction is challenged
  • how easy it is to get the organization into an app like Entryless or Expensify or any one of a ton of others in which the spender snaps a photo of a receipt and sends it in for OCR and classification
  • the volume of transactions that could be material that could potentially be challenged, individually or taken as a whole
  • whether anyone is doing quality control on the data entry and needs quick access to the backup for classification
  • the likelihood of the organization to convert to a different accounting system
  • whether the organization has an annual independent audit

Our clients in the $1M-$10M range get us backup documentation for pretty much every transaction. And it comes in handy a LOT.

Do members of a team want a guided approach to complete a project, or be left to their own creativity?

Do team members want a guided approach?

Be absolutely, crystal clear on the problem to be solved by the project.

Be absolutely, crystal clear on what sorts of things matter and don’t matter on the project and what is flexible/not flexible, for example:

  • timeline
  • method for solving the problem
  • technologies used
  • processes used
  • people involved
  • team-level communication channel & schedule
  • what, specifically, constitutes success

Be absolutely, crystal clear on your level of commitment and your “why.”

Then let each team member know that you are (or whoever is) available for whatever degree of support they require to get the job done and enhance their own value.

If a team member wants checklists, provide checklists.

If a team member wants to be left alone to do the work with latitude and independence, provide a deadline and a problem to solve.

If a team member wants daily meetings, provide daily meetings.

If a team member wants to you to be available via IM, be available via IM.

If a team member wants you to review completed milestones, set up a system to be notified of those milestones.

Cool Tech Tools: Automate Your To-Do List

Keeping a to-do list is a great way to be productive, avoid having things fall through the crack, and unclutter your brain.  How you maintain your to-do list varies: some people use pen and paper because they love the feeling of crossing tasks off, others use Excel or Google documents.  Still others might try Evernote.

If all of those still have you feeling unorganized, then you’re in luck.  There’s a whole new genre of apps to automate your to-do list.  Here is a list of things to consider:

  1. Would it be great to access your to-do list from any device?
  2. Do you need subtasks?
  3. Would you like to set priorities and due dates?
  4. Do you want notifications or reminders?
  5. Do you want to share tasks with others?
  6. Do you have repeating tasks that need to be handled differently?
  7. Do you need to be able to make comments or notes for each task?
  8. Would it be nice to forward an email to your to-do list and just have it logged?
  9. Do you want to be able to print your to-do list?
  10. Do you want to be able to set hash tags, filters, and labels for each task?

Once you’ve thought about your requirements, now you can look for an app that meets it.  Here are two to get you started:

  • ToDoist.com
  • Wunderlist.com

If those don’t work out, Google “to-do list apps” and you’ll have a bevy of selections to choose from.  These to-do lists will work for not only business projects but also major life projects like weddings, vacations, and more.

Try these new to-do list apps and let us know what you think.