Five Ways to Streamline Your Payroll Process

For business owners with employers, payroll is a necessary task that can slow your day and tie you down if you let it.  If you’re looking for a way to make payroll less time-consuming, here are five ideas you can put to good use:

  1. Employee Onboarding

If you hire a lot, empower your new hires by letting them do their paperwork for you.  A good payroll system allows employees to “onboard” themselves, completing the I-9, W-4, and direct deposit authorizations electronically, even before they show up for their first day. You’ll still need to ask for ID on their first working day, but at least you won’t have to do their paperwork for them.

  1. Integrate Employee Benefits

Rather than hire several separate companies to handle benefits, some payroll systems allow you to integrate benefits solutions right in their dashboard.  That way, you won’t have to re-enter employee data in multiple systems, which often gets out of sync.  Deductions and payments can also be integrated to save accounting time.

  1. Delegate Timesheet Entry

Require non-exempt employees to enter their own time; all you should have to do is approve it.  The right timesheet application can take care of that, and a great timesheet application will allow employees to enter time from multiple options, including timecard, cell phone, and others.

  1. Eliminate the Annual Worker’s Compensation Audit

Tie your worker’s compensation vendor to your accounting system, and you’ll be able to avoid that time-consuming annual reconciliation report required by your worker’s compensation insurance company.  You can also avoid the large annual payment because the insurance will be taken out each payroll cycle.

  1. Reduce the Frequency of Payroll

It’s not always possible, but if you can pay employees less frequently, you might be able to cut your payroll time in half.  Pay weekly employees every two weeks or pay bi-weekly employees monthly.  Reducing payroll frequency boosts cash flow as well.

Try one of these five ideas to streamline your payroll time and costs in your business.  And as always, let us know if we can help.

7 Comments
  1. I have read these ideas i have just told you your ideas very informative , Amazing lovely . Thanks

  2. I have read all of the ideas we know that payroll is a vital service most of the businessman are following this matter and needed for all e-commerce business services.
    Since I have a payroll business service I will follow this important of tips right.

    Thanks for sharing positively minded of tips

  3. My brother has a business and he wants the payroll to be done by professionals. It was explained here that payroll is a necessary task for any business. Moreover, it’s advisable to hire professionals for quality payroll processing.

  4. I have read about a payroll processing business management business system we know that payroll will be personal and sharing business this is not important matter .

    Most of the important matter payroll is a global service company and also a small services low-cost included service but this service needed to all business company.
    Thanks to sharing payroll processing tips i love to enjoy this motivation.

  5. I didn’t know that if you can pay employees less frequently, you might be able to cut your payroll time in half. My friend works for our company’s payroll department and is looking for an easier method. Thanks for the tips on ways to streamline payroll.

  6. I like how you suggested using a timesheet as a way of payroll. My parents are trying to figure out how to pay the employees of their small business. Thanks for the tips ways to streamline the payroll process.

  7. It is nice to know that you can cut payroll time in half. Looking to pay employees a little less frequently would make this a lot simpler for others. I know that my cousin who was researching this might like knowing this for processing.

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